2017 IOM ICA Agenda Final Results

INTERNATIONAL ONE METRE
INTERNATIONAL CLASS ASSOCIATION
(IOM ICA)
2017 GENERAL MEETING
(AGM)
MEETING AGENDA

1.    Call To Order
2.    Confirm Quorum
3.    Approve Agenda
4.    Declare Voting Strength  <attached, with ballot results>

5.    Election of Officers

• VC Technical
  Jeff Byerley (AUS) was elected to the the position of VC Technical
• VC Events
  Robert Walsh (GBR) was elected to the position of VC Events

6.    <Passed> Changes to IOM Regulations  – See Appendix  A

• Resolution to change the IOM Class Regulations pertaining to the removal of term limits for the position of  Class Treasurer and VC Communications

7.    <Passed> Changes to descriptive nomenclature – See Appendix B

• Resolution to change the nomenclature used to describe the various rigs/sails used in the IOM Class

8.    <Passed> Formalize a Review of the Constitution and Regulations – See Appendix C

•  Resolution: To formalize a Review of the Constitution and Regulations

9.    <Passed> Change to Class Championship Rules  – See Appendix D

• Resolution: To change the Class Championship Rule to increase the closing date from three to six months for World Championships

10.    Treasurer’s report

• To be posted shortly

11. Discussion from the Floor

•  GBR’s NCA representative Gavin Watson raised two addition points:
  • Postured the suggestion to have a “Biography section” formally added to the current IOM Nomination process.  Reviewing the two current associated forms in this process:
  ** Candidate  Form
  **Nominator Form
  The addition of a brief personal biography request will be added to the bottom of the Candidate form requesting a personal synopsis of the applicant’s sailing and class activity history, and then posted to the IOM ICA site.
  •  GBR requested clarification concerning the selection process of the recent 2019 WC being awarded to Brazil.  VC Events, Olivier Cohen  provided a written reply highlighting the process associated with the timeline and due diligence undertaken in the award section.

12 Adjourn Meeting

(download pdf file)

Appendix A

Changes to IOM Regulations

Resolution to change the IOM Class Regulations pertaining to the removal of term limits for the position of Class Treasurer and VC Communications

Proposed by: Bruce Andersen – IOM Class Secretary for USA

The USA IOM NCA proposes the following item for consideration at the 2017 AGM:

We propose a change in IOMICA Regulations 5.4

It presently states

“5.4. Any retiring Officer shall be eligible for re-election provided that he/she has not served more than 8 consecutive years in that office. An Officer standing for re-election shall not vote for himself.”

While term limits promote the influx of new Officers which add experience and points of view, the offices of Treasurer and Info/Comms benefit from continuity. Therefore, we propose to change Regulation 5.4 to the following:

5.4. Any retiring Officer shall be eligible for re-election provided that he/she has not served more than 8 consecutive years in that office. An Officer standing for re-election shall not vote for himself. The offices of Treasurer and Info/Comms are exempt from this Regulation.

Respectfully submitted

Bruce Andersen

USA IOM NCA Secretary

 

Appendix B

Changes to Descriptive Nomenclature

Resolution to change the nomenclature used to describe the various rigs/sails used in the IOM Class

Proposed by: Barry Fox –  IOM Class Secretary for CAN

Resolution to change the nomenclature used to describe the various rigs/sails used in the IOM Class

Background:

Consistently, over the last many years, there has been a discrepancy in how the three different rig sizes in use are described.

The Class Rules refer to the rigs numerically, as in # 1, # 2 and # 3. The observation is that a growing number of participants, organizers, class associations and vendors refer to these same rigs consistently by an alpha designation, as in Rig A, Rig B and Rig C.

As the class continues to reach into more countries it is important that the same nomenclature be used to describe the common parts that make up an IOM.

Current Situation:

Throughout the Class Rules the different components of rigs and sails are referred to numerically. This shows up in the dimensional sections of the rules via Phrases such as mast 1, mast 2, mast 3; mainsail 1, mainsail 2, mainsail 3; headsail 1, headsail 2, headsail 3.

Proposal:

Change all the current numeric identification of rig size (1, 2, 3) to an alpha based system where the rigs end up being identified as A, B and C where A replaces 1, B replaces 2 and C replaces 3.

Resolution submitted by the NCA for CAN October 2, 2017

Barry Fox
IOM Class Secretary for CAN

 

Appendix C
Resolution: To Formalize a Review of the Constitution and Regulations

Proposed by: Barry Fox –  IOM Class Secretary for CAN

Background:

Documents such as Constitutions and Regulations are meant to be enduring items and not necessarily under constant revision in the same way as other class level documentations such as Class Rules and Class Championship Rules. However, they do need to be reviewed for a few reasons.

One of those is to ensure that they reflect how we conduct business. It is possible, and likely, that over the time span that an organization like ours is in existence we will stray a bit from the actual direction contained in these documents. That is not necessarily a bad thing as the reality of how the organization needs to operate may not have been captured in the original documentation.

Another is that the organization has been in existence for quite a while now and it may be in the organization to formalize, to a better degree, how some parts of its operation are conducted. A look at the Constitution and Regulations shows that there is some very detailed direction about how the Technical Sub Committee (TSC) is to conduct its business. At the same time, another important part of our class operation, the Events Sub Committee (ESC) is only covered by only a few very broad statements. It might serve the organization if all the Sub Committee’s operation is laid out more in line with the level of detail contained in the TSC’s declaration of duties.

Current Situation:

The overall content of the Constitution and Regulations of the IOM ICA have fundamentally been unchanged since the inception of the class. The organization is running in a sound fashion at this time so there is no emergency need to conduct a massive re-write to solve problems.

However, this presents a good opportunity to have a close look at these documents and ensure that the organization continues to be prepared for success.

Proposal:

That the IOM ICA Exec establish a sub group to review the organization’s Constitution and Regulations documents to ensure that they are aligned with how the organization actually operates and to consider more precise definition of how the various Sub Committees function.

We feel that the composition of this committee does not need to come completely from inside the elected Executive Committee. It would be ideal to have most of the representation come from other members of the NCAs so that the Executive Committee can maintain their focus on the ongoing operation of the organization.

We further propose that an initial report from this committee be available for distribution and comment as part of the conduct of the 2018 IOM ICA Annual General Meeting (AGM) with the goal of any amendments being a part of the business of the 2019 IOM ICA AGM.

Resolution submitted by the NCA for CAN October 3, 2017

Barry Fox
IOM Class Secretary for CAN

 

Appendix D

Changes to Class Championship Rules

Resolution to lengthen the closing date from three to six calendar months before the initiation of a either a World Championship or Continental Championship

Proposed by:  IOM ICA VC Events Olivier Cohen

8.2.       The initial closing date shall be three six calendar months before the start of the event for World Championships , and three months for Continental Championships.

For Continental Championships, in order to include the allocation of places, non continental NCA shall declare their will to send entries six months before the start of the event.

Purpose is to allow, for World Championships, competitors to be able to book their flights early, so at reduced costs.

I consider it’s not necessary for continental events.

Resolution submitted by Olivier Cohen September 29th , 2017

Olivier Cohen
IOM ICA VC Events