Notice of Meeting

This letter constitutes the formal Notice of Meeting for the Annual General Meeting of the IOM ICA.

Due to other activities taking up a substantial part of the Executives time recently the AGM for 2013 is slightly delayed. For the AGM to follow the guidelines of the Constitution and Regulations the following dates will be used to define the mileposts that are required.

October 6, 2013

4.6. Resolutions for an ordinary or annual meeting of the World Council shall be specified to the IOM ICA Secretary in writing at least 10 weeks before the meeting at which they are to be proposed.

October 20, 2013

4.7. At least 8 weeks’ notice in writing shall be given of any ordinary or annual World Council meeting by the IOM ICA Secretary to the members of the World Council, together with a copy of the agenda for the meeting and of any resolutions which are to be proposed at the meeting.

November 17, 2013

4.9. Four (4) weeks before any meeting of the World Council, Member NCAs and NCSs shall declare in writing to the IOM ICA Secretary, by boat number and owner’s name, the Registered Owners, Registered Boats, Certificated Owners, and Certificated Boats that the Member NCA or NCS represents.

December 14, 2013

Not in the Regulations but voting results from each NCA need to be in my hands before the meeting is called to order in order to be able to represent that a quorum is represented by NCAs that are actually submitting votes.

December 15, 2013

The AGM is conducted.

This is an election year. Usually nominations for any and all positions need to be in hand by the “resolution deadline” date, October 6, 2013. Because of the delay in sending this notice we will extend the deadline for nominations to October 13, 2013.

For this election cycle, most of the existing Executive have indicated that they are willing to let their names stand for another 2 year term. However, the position of Chairman is one where the incumbent is not standing for another term.

If you have any questions please contact the Secretary and/or Chairman directly.

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